Are you tired of sending the same dull business lunch invitations to your colleagues and clients? How about adding a touch of casualness to your invites? After all, breaking bread with peers and clients outside of the boardroom can strengthen relationships and foster better communication.
To help you get started, we have compiled a collection of casual business lunch invitation email samples that you can adapt to make your invites both inviting and exciting. Whether you’re inviting a new client, catching up with a longtime colleague, or consolidating a new business relationship, our examples will set the perfect tone for your casual lunch invitation.
So why settle for the same humdrum invitations when you can elevate them with a casual touch? Browse our examples to see how you can add a touch of personality, warmth, and informality to your invites, and impress your guests with your creativity and thoughtful approach. Keep your business relationships strong and healthy with our casual business lunch invitation email samples- make a statement with every invite!
The Perfect Structure for Casual Business Lunch Invitation Email Sample
“I love casual business lunch meetings because they are a great way to connect with colleagues and discuss business ideas in a relaxed environment. However, sending the perfect lunch invitation email can be a daunting task. So, in this article, I’m going to show you the best structure for a casual business lunch invitation email sample.”
Before we dive into the structure, it’s important to understand that your lunch invitation email should be brief, friendly, and professional. Avoid using jargon or slang and keep your tone warm and welcoming. With that said, let’s look at the structure:
The Introduction
The first paragraph should be a brief introduction that establishes your purpose. Start by greeting the recipient using their first name and then briefly introduce yourself. For example:
Hey, John, this is Tim Ferriss. I hope you’re having a great day.”
The Body
The body of your email should be the meat of your message. Start by telling the recipient why you are inviting them to lunch. Be specific about the purpose of the meeting and what you hope to accomplish. If there are any specific topics you want to discuss, mention them in this section. For example:
“I’d love to invite you to lunch next week to discuss some exciting new business ideas that we’ve been working on. Specifically, I’d like to discuss our plans for expanding into new markets and getting your thoughts on potential partnerships.”
You should also mention the date and time of the lunch meeting and suggest a location. If you’re not sure about the recipient’s availability, give some options that work for you and let them choose. Also, be sure to mention any dietary restrictions or preferences that you or the recipient may have. For example:
“How does Wednesday, November 20th, at 12 pm sound? I was thinking we could meet at [restaurant name]. They have a great selection of vegetarian options, but let me know if you have any other dietary needs.”
The Closing
The closing paragraph should be brief and friendly. Thank the recipient for considering your invitation and express your excitement about the meeting. Make sure to include your contact information in case the recipient needs to reach you. For example:
“Thanks again for considering my invitation, John. I’m really looking forward to catching up with you and discussing our business ideas. If anything changes or if you have any questions, feel free to give me a call at [your phone number] or shoot me an email. Have a great day, and I’ll see you next week.”
In conclusion, crafting a casual business lunch invitation email sample can be a breeze if you follow the right structure. By keeping it brief, friendly, and professional, you’ll have a higher chance of your recipient accepting your invitation and making the most out of your meeting.
Casual Business Lunch Invitation Email Sample
Networking Lunch Invitation
Dear [Name],
I hope this email finds you well. I would like to invite you to a networking lunch that I am hosting on [Date] at [Time] at [Restaurant Name]. This would be a great opportunity for us to get to know each other better and see if there are any potential business partnership opportunities between our respective companies. Your presence would be greatly appreciated.
Please let me know if you are able to attend so I can make the necessary arrangements. I look forward to hearing from you soon.
Best regards,
[Your Name]
Birthday Celebration Lunch Invitation
Dear [Name],
I hope this message finds you in good spirits. I would like to invite you to a birthday celebration lunch in honor of my colleague who will be turning [Age] on [Date] at [Time] at [Restaurant Name]. We are expecting an enjoyable day full of good food, good conversation, and good people. The more, the merrier, so feel free to bring any other colleagues or friends with you to join in on the festivities.
Please let me know if you can attend to allow us to make the necessary arrangements. I look forward to seeing you soon.
Best,
[Your Name]
Team Building Lunch Invitation
Hello [Name],
I trust you’re having a productive day at work. We would like to invite you to a team building lunch on [Date] at [Time] at [Restaurant Name]. This would be a great chance for us to get together and share our insights and experiences with each other, improve team collaboration and communication, and build stronger relationships in the workplace. Your participation is critical to the success of this event, and I look forward to seeing you there.
Please notify me if you will be able to join, and don’t hesitate to contact me with any questions or concerns you may have. See you soon!
Sincerely,
[Your Name]
Interview Lunch Invitation
Hi [Name],
I hope you’re having a great week. I’d like to invite you to a casual business lunch on [Date] at [Time] at [Restaurant Name] for a follow-up interview for the [Job Title] position. I believe it would be beneficial for us to get to know each other more and discuss your qualifications for the job opening in greater detail over a meal. This would provide me with a chance to observe your business conduct in a more relaxed setting.
Please inform me of your availability, and I’ll reserve the spot. I eagerly look forward to getting to know you better.
Best wishes,
[Your Name]
Client Appreciation Lunch Invitation
Dear [Name],
I hope this email finds you well. I’d like to invite you to a casual business lunch on [Date] at [Time] at [Restaurant Name] as a token of my gratitude for your business partnership over time. This is to show how much we appreciate you and your belief in our business, and how valuable our relationship is to us. This would also be an excellent opportunity for us to talk about future collaboration possibilities and how we might strengthen our partnership even further.
Please let me know if you are able to make it, and I will make the necessary arrangements. Thank you for your trust, and I look forward to seeing you soon.
Warmly,
[Your Name]
Informal Business Lunch Invitation
Hello [Name],
I hope this email finds you well. I would like to invite you to an informal business lunch next Tuesday at [Time] at [Restaurant Name]. This is an opportunity for us to put work aside for a little while and get to know each other on a personal level. We can chat about anything ranging from business to our shared interests. With our busy schedules, it’s essential to take some time to leave the office and unwind.
Please respond with your availability, and we’ll book the reservation accordingly. I can’t wait for the opportunity to enjoy lunch with you.
Kind regards,
[Your Name]
Promotion Celebration Lunch Invitation
Hi [Name],
I hope this email finds you well. We’re hosting a celebration lunch for my recent promotion on [Date] at [Time] at [Restaurant Name], and I’d love to have you come and join me. This is an open invitation, so feel free to bring anyone else in the department who would like to celebrate with us. It’s time for us to relax, catch up on non-work related chatter, and celebrate our hard work pay off.
Please let me know if you can make it, and I’ll make the necessary reservations. I appreciate your responsiveness and look forward to seeing you soon.
Sincerely,
[Your Name]
Tips for a Casual Business Lunch Invitation Email
When inviting someone to a casual business lunch, there are several tips to keep in mind to ensure your invitation is well-received and successful. These tips include:
- Be Clear and Concise – Your email should be brief, yet informative. Clearly state the purpose of the lunch and any relevant details such as date, time, and location.
- Keep it Professional – Even though it is a casual lunch, maintain a professional tone in your email. Avoid using slang or informal language that may come across as unprofessional.
- Highlight the Benefits – Explain how attending the lunch can benefit the person you are inviting or how it can lead to potential business opportunities. This will likely increase their interest in attending.
- Offer Flexibility – Be accommodating of the person’s schedule and preferences. Offer them a few different date and time options to choose from.
- Include a Call-to-Action – Encourage the person to respond to your invitation by including a call-to-action. For example, you could say something like “Please let me know if you can attend by Monday so I can make the necessary reservations.”
In addition to these tips, it’s important to remember that the purpose of a casual business lunch is not just to discuss business, but to build relationships and connections. Therefore, it’s important to be personable and friendly in your invitation email and during the lunch itself. Be sure to ask the person about themselves and their interests, and show a genuine interest in getting to know them better. This will not only make for a more enjoyable lunch, but may also lead to potential business opportunities in the future.
Overall, when crafting a casual business lunch invitation email, remember to keep it clear, professional, and personable, highlighting the potential benefits and being flexible to the person’s schedule. By following these tips, you can increase the chances of your invitation being accepted and make the most out of the lunch meeting.
Casual Business Lunch Invitation Email Sample FAQs
What should I say in my casual business lunch invitation email?
Be clear and concise about the purpose of the lunch, provide the date, time, and location, and suggest a few potential topics for discussion. Don’t forget to conclude the email with a courteous and professional tone.
Who should I invite to a casual business lunch?
You can invite colleagues, business partners, clients, or industry professionals. Make sure you choose people who would benefit from the discussion or have something valuable to contribute.
How far in advance should I send a casual business lunch invitation email?
It’s best to send the invitation at least a week in advance to give the recipients time to prepare and adjust their schedules if needed.
Should I include details about the lunch in the email?
Absolutely! Mention the venue, menu, and any dietary or seating preferences. If there is a dress code, make sure to include that information as well.
What is the appropriate attire for a casual business lunch?
As the host, you should set the tone for the attire. If you prefer a more formal environment, indicate that in the invitation. Otherwise, business casual is usually the safe bet. If you’re unsure, you can always suggest attire in the invitation.
Who pays for a casual business lunch?
As the host, it’s generally your responsibility to pay. However, if there is an agreement or arrangement in place that states otherwise, make sure to clarify that in the invitation.
Can I cancel or reschedule a casual business lunch after sending the invitation email?
Of course, unexpected events can occur. However, try to avoid canceling or rescheduling as much as possible. If you must, be courteous, provide ample notice, and offer to make it up in the future.
Should I follow up after sending the casual business lunch invitation email?
Yes, you should always confirm with the recipients a few days before the scheduled date to make sure they are still available and able to attend. This not only shows professionalism but also helps manage any unforeseen circumstances.
What should I do if I receive a casual business lunch invitation email but cannot attend?
If you’re unable to attend, respond promptly and respectfully decline, providing a valid reason if possible. Offer to reschedule if appropriate or express your interest to participate in future opportunities.
What are some casual business lunch etiquette tips I should keep in mind?
Be punctual, turn off your phone, avoid controversial or sensitive topics, and maintain a professional yet relaxed demeanor. Remember, the purpose of this lunch is to build relationships, network, and potentially explore new business opportunities.
Well, folks, that about wraps up our sample email for a casual business lunch invitation. Hopefully, you now feel confident enough to send out your own invitations and wow your colleagues with your charming personality and excellent taste in food. Remember to be friendly, concise, and professional, and you’ll be sure to have a great lunchtime networking experience. Thanks for reading, and be sure to check back for more exciting tips and tricks for the modern professional. Until next time!