Are you struggling to write effective emails that get your message across clearly and succinctly? Do you find yourself spending hours crafting the perfect email only to receive lackluster responses or no response at all? Look no further than the “as per our discussion” email sample.
This sample is a tried and true formula for crafting emails that are both professional and effective. By using this template, you can save time and increase your productivity while still communicating your message clearly and effectively.
But don’t just take our word for it. We’ve included examples of this email template so you can see for yourself how it works in practice. And if you need to make adjustments to fit your unique situation, that’s no problem. This template is easily editable and adaptable to your specific needs.
So why waste any more time struggling to write emails that don’t get the responses you want? Use the “as per our discussion” email sample and start seeing results today.
The Best Structure for Your Email
Email communication has evolved to become an integral part of every business’s operations. However, several factors go into crafting an effective email, and structure is among the most critical. The structure of your email determines how the recipient perceives it and how efficiently they can read and understand the message. Let’s explore the best structure for your email for optimal results.
First off, your email should have a clear and concise subject line that accurately summarizes the message. This will give the reader an idea of what to expect and encourage them to open the email immediately. Be sure to avoid using vague phrases or overly lengthy subjects that can cause confusion and decrease the chances of your email being read.
The opening paragraph of your email should be a friendly greeting that establishes rapport with the recipient. Addressing the recipient by name adds a personal touch and makes them feel valued. This can be followed by a brief introduction that sets the tone for the rest of the email. Make sure to keep it short and straight to the point.
After that, provide a detailed explanation of the subject matter in the body of your email. Use short sentences and simple language to make it easy to read and understand. If the email’s purpose is to request something, ensure you explain that purpose clearly and concisely. Be sure to use bullet points to organize information so that the reader can quickly scan the email and grasp the most important points.
Furthermore, the closing paragraph should summarize the key points of the email and include any necessary calls to action. If there is a deadline for a response to the email, mention this in the closing paragraph to encourage promptness. Thank the recipient for their time and consideration, and end with another personal touch, such as wishing them well in their endeavors.
Finally, ensure your email is well-structured by using short paragraphs, appropriate font size and paragraph spacing. Remember, the best structure for your email can increase the chances of a positive response and set the right tone for future communication.
In conclusion, the best structure for an email should be easily readable, concise, and get straight to the point. By following the structure outlined above, you can craft an email that delivers the message effectively and encourages the recipient to respond promptly. Keep in mind that your email is a reflection of your professionalism, so invest the time to compose a well-structured email.
7 Sample Email Templates According to Our Discussion
Sample Email for Job Recommendation
Dear [Recipient],
I hope this email finds you well. I am writing to strongly recommend [Candidate Name] for the [Position] role at your company.
Having worked with [Candidate Name] for [Length of Time], I believe that [he/she] possesses all the necessary skills for the role. Throughout [his/her] tenure at [Company Name], [he/she] consistently demonstrated [Key Skills and Competencies]. In addition, [he/she] impressed us with [specific achievements or projects he/she has successfully managed or executed].
I am certain that [Candidate Name] will be a valuable addition to your team and will make significant contributions to your organization. Please do not hesitate to contact me for further information regarding [his/her] candidacy.
Best regards,
[Your name and title]
Sample Email for Requesting an Informational Interview
Dear [Recipient],
I hope this email finds you doing well. My name is [Your Name], and I am currently a [Current Position or Student Major] interested in transitioning into [Target Industry or Role]. I came across your work through [Source], and I have been impressed by your [Specific Achievements or Contributions].
I would love to gain insight from someone as knowledgeable and experienced as yourself about your career path, professional skills in [Target Industry or Role], and your experiences. If possible, could we schedule a brief yet informational interview to discuss the same, preferably for a [Time Range], at your convenience?
Thank you so much for your time and consideration. I hope to hear from you soon.
Best regards,
[Your Name and Contact Information]
Sample Email for Follow-Up After a Networking Event
Dear [Recipient],
It was a pleasure meeting you at [Networking Event Name] yesterday. I appreciated the opportunity to discuss [Topic/Conversation] and learn more about your work at [Company Name], and I found your insights on [Discussion Topic] to be both informative and thought-provoking.
I wanted to follow up with you to express my continued interest in your work and see if there is a possibility for us to connect further. If you have any free time, would it be possible to schedule a brief call or coffee meeting to discuss [Career Field, Company, or Shared Interests]?
Thank you again for your time and advice at the [Networking Event Name], and I hope to hear from you soon.
Best regards,
[Your Name and Contact Information]
Sample Email for Requesting a Letter of Recommendation
Dear [Recipient],
I hope this email finds you well. As I prepare to embark on [Next Step in Career, Education, or Leadership], I am reaching out to request a letter of recommendation to strengthen my application for [Specific Program, Position or Award].
I have greatly valued the time I had the pleasure of working with you, and I believe that you have a strong understanding of my capacity for [Skills, Work Ethic, Problem Solving, or Leadership]. If you are willing to provide a recommendation, I would be honored to have your perspective.
I have attached my resume, [Statement of Purpose, or other Additional Info]. Please let me know if there is any additional information that you need from my end. Thank you for your time and support, and I hope to hear from you soon.
Best regards,
[Your Name and Contact Information]
Sample Email to Congratulate Someone on a Business Success
Dear [Recipient],
I wanted to take a moment to congratulate you on your recent success in [Achievement, Honor, or Award] at [Company Name]. I am proud to have had the opportunity to collaborate with someone who consistently strives for excellence and achieves such remarkable results.
It is inspiring to see [Company Name]’s [Mission, Goals, or Direction] achieved through the collective hard work and dedication of its employees, and you are undoubtedly a significant contributor to that success. Please know that I am genuinely thrilled for you.
I wish you continued success in your future endeavors, and I am looking forward to continuing our collaboration.
Best regards,
[Your Name and Contact Information]
Sample Email for Requesting a Refund or Cancellation
Dear [Recipient],
I’m writing to request a refund or cancellation of [Product, Service, Event, or Membership] that I purchased on [Date or Time Period]. Unfortunately, I have encountered [Issue, Concern, or Financial Difficulty], and I am no longer able to continue with this purchase.
I appreciate your patience and understanding in this regard. I promise to return the unused item, return the product, or provide the necessary documentation you require to process the refund.
Please be in touch at your earliest convenience to confirm my request and provide me with any further instructions that I need to follow.
Thank you for your time and attention to this matter.
Sincerely,
[Your Name and Contact Information]
Sample Email for Requesting a Meeting with a Potential Client
Dear [Recipient],
I’m reaching out to see if we could schedule a meeting to discuss [specific product, services, or solutions that your company provides] with you and your team at [Client’s Company Name]. I am eager to learn more about your priorities and goals, and I believe that our experience and expertise in [Industry or Field] would be of great value.
If possible, I would appreciate the opportunity to provide a brief overview of our proposal and answer any questions you might have. Please let me know if there is any time we could schedule a brief call or meeting that is convenient for you.
Thank you so much for considering this request.
Best regards,
[Your Name and Contact Information]
Research-Based Tips for Effective Email Communication
Email communication can be tricky. Depending on the context and intention of the message, it can either be a productive means of exchanging information or a source of confusion and misunderstandings. To ensure that your emails are received and understood the way you intend them to be, here are some research-based tips to keep in mind:
Keep it short and sweet
Research shows that people tend to lose interest in reading an email after the first few sentences. To ensure that your message is received and acted upon, it is crucial to keep your emails concise and to the point. Use short sentences and paragraphs and focus on the most important information. If possible, convey the main point of the message in the subject line itself to make it even more noticeable.
Make it easy to read
Formatting plays a crucial role in the readability of your emails. Use simple fonts and standard text sizes to ensure that your message is easy to read. Break up long paragraphs into smaller ones and use headings and bullet points to highlight key information. Use bold and italics to draw attention to important details without making the entire message bold or underlined.
Be clear and specific
Make sure that your message is clear and specific. Use concrete language and avoid vague or ambiguous statements. Be precise about the details of your request or inquiry so that the recipient can respond in a targeted manner. Avoid jargon or technical terms unless you are sure that the recipient understands them.
Personalize the message
Studies show that emails with personalized subject lines have higher open rates than those without. Use the recipient’s name or reference a recent interaction to make the message more personal and engaging. If possible, try to connect with the recipient on a common interest or experience to build rapport and make the message more memorable.
End with a call to action
Make sure to end your email with a clear call to action. Whether it’s requesting a meeting, asking for input, or seeking confirmation of a task, make sure that the recipient knows what you want them to do. Provide clear instructions and a specific deadline if applicable.
By following these research-based tips, you can make sure that your emails are effective, efficient, and impactful.
As per our discussion email FAQs
What is this email in reference to?
This email is in reference to the recent discussion we had regarding the project/task/issue.
What is the purpose of this email?
The purpose of this email is to provide clarity on any questions or concerns discussed in our previous conversation and to ensure we are on the same page moving forward.
What are some of the key points we discussed previously?
Some of the key points we discussed previously were [insert key points discussed].
What actions are needed from my end?
As discussed, the actions needed from your end are [insert actions needed].
What is the timeline for completion?
The timeline for completion is [insert timeline discussed], however, this may be subject to change depending on future discussions and updates.
What are the next steps?
The next steps would be [insert next steps discussed] and we will keep each other updated throughout the process.
What are the potential risks or challenges we may face?
Some potential risks or challenges we may face are [insert risks or challenges discussed] and we will need to come up with potential solutions to overcome them.
What are the communication channels we will use going forward?
The communication channels we will be using going forward will be [insert communication channels discussed] to ensure seamless communication.
What is the best way to reach out to each other?
The best way to reach out to each other would be [insert preferred method of communication discussed].
When will we be touching base again?
We agreed to touch base again on [insert date and time] to discuss any updates and/or changes.
Wrap It Up, Folks!
That’s a wrap, folks! Thank you for taking the time to read about our “as per our discussion email sample.” We hope this article has provided some helpful insights and inspired you to craft some top-notch emails of your own. Feel free to bookmark our page and come back for more exciting tips and tricks on all things email-related. Happy sending!