As per our earlier email conversation, I wanted to share with you some useful tips on how to write effective emails. We all know that emailing is an essential part of our lives, be it professional or personal. However, writing emails that are impactful and engaging can sometimes be challenging. But don’t worry, I’ve got you covered! In this article, you will find some easy-to-follow guidelines that will help make your emails stand out from the crowd. Plus, I’ve included some examples that you can use as a starting point and modify as needed. By the end of this article, you will be well-equipped to write compelling emails that get results. So, let’s jump right in!
The Best Structure for Emails: A Tim Ferriss-Inspired Guide
As a busy professional, you know that effective communication is essential. And in today’s digital age, email is often the primary mode of communication in the workplace. However, crafting a well-written email is easier said than done. In order to capture your recipient’s attention and convey your message clearly, you need to nail down the right structure for your email. In this article, we’ll explore the best structure for emails inspired by productivity expert Tim Ferriss.
First and foremost, it’s important to keep your emails brief and to the point. According to Ferriss, the ideal length of an email should be five sentences or less. This may seem challenging, but it forces you to prioritize the most important information and keeps your recipient from getting bogged down in unnecessary details.
The five-sentence structure that Ferriss recommends includes the following components:
- Opening sentence: This should be a brief greeting and an indication of the purpose of your email.
- Context: Provide some background information to help your recipient understand the situation.
- Action: Clearly state what you want your recipient to do. Be specific and use actionable language.
- Closing: Thank your recipient and provide any necessary follow-up information.
- Signature: Your closing should be followed by your signature, which should include your name, title, and contact information.
By following this structure, you can ensure that your email is concise, clear, and easy to understand. Remember, your recipient’s time is valuable, so make sure you are being respectful of it by keeping your email brief and to the point.
One final tip inspired by Tim Ferriss is to use the subject line of your email to summarize your message. Your subject line should be clear and concise, and should give your recipient a good idea of what they can expect from your email. This will make it easier for them to prioritize their inbox and respond to your message quickly.
In conclusion, crafting effective emails requires careful consideration of structure. By following Tim Ferriss’ advice and keeping your emails short and sweet, you can ensure that your message is received loud and clear and that your recipient is more likely to take action.
Sample #1: Letter of Recommendation for Higher Education
To Whom It May Concern:
Dear Admissions Committee,
It is my pleasure to recommend [Student Name] for admission to [University Name] for their [Program Name] program. As [Student Name]’s academic advisor for the past two years, I have closely followed and been impressed by their academic achievements, work ethic, and leadership qualities.
Throughout their academic career at [Current University Name], [Student Name] has demonstrated a passion for [Area of Interest] and consistently been at the top of their class in terms of grades and academic performance. They have also participated in several extracurricular activities, including [Club or Organization Name], where they have held leadership positions and helped make meaningful impacts in the community.
I believe that [Student Name] has the potential to excel at [University Name] and to make valuable contributions to your academic community. Their natural curiosity, willingness to take on challenges, and strong interpersonal skills have made them a standout student at our institution. I have no doubt that they will continue to achieve great things at the next level.
If you have any questions or require further information, please do not hesitate to contact me at [Email Address or Phone Number].
Sincerely,
[Your Name and Title]
Sample #2: Letter of Recommendation for Employment
To Whom It May Concern:
Dear Hiring Manager,
I am writing to recommend [Candidate Name] for the position of [Job Title] at [Company Name]. [Candidate Name] worked under my supervision at [Previous Company Name] for three years, and I can confidently say that they possess the skills, experience, and work ethic necessary to excel in this role.
During their time at [Previous Company Name], [Candidate Name] was responsible for [Job Responsibilities], and consistently demonstrated a strong attention to detail, effective team management, and exceptional problem-solving skills. They also spearheaded several successful projects that helped increase productivity and improve overall operational efficiency.
Furthermore, [Candidate Name] has strong communication and interpersonal skills, which are essential to their ability to form and maintain positive relationships with both colleagues and clients. They are an excellent listener and communicator, and always strive to ensure that everyone involved in a project or process feels heard and valued.
I strongly recommend [Candidate Name] for the position of [Job Title] at [Company Name]. They are a dedicated and diligent worker who can be relied upon to deliver high-quality work under tight timelines. I am confident that they would be a valuable asset to your team.
Please feel free to contact me at [Email Address or Phone Number] if you require any further information or have any questions.
Sincerely,
[Your Name and Title]
Sample #3: Letter of Recommendation for Graduate School
To Whom It May Concern:
Dear Admissions Committee,
I am pleased to recommend [Student Name] for the [Program Name] graduate program at [University Name]. [Student Name] has been my research assistant for the past year, and I have been consistently impressed by their analytical thinking, research abilities, and initiative.
[Student Name] has shown exceptional skills in [Specific Research Area] and has contributed several novel findings to our lab’s research. They have also demonstrated effective time management skills, consistently meeting project deadlines ahead of schedule, and taking the initiative to identify areas where their skills could be of use.
Moreover, [Student Name] is an articulate communicator, both in written and verbal formats. They have presented their work at several conferences and panels and have received positive feedback each time. They have also assisted in mentoring undergraduate students, demonstrating a willingness to share their knowledge and experience and help develop the skills of their peers.
I am confident that [Student Name] has the skills, drive, and intellectual curiosity necessary for success in the [Program Name] program at [University Name]. They have the potential to make a significant contribution to the program’s intellectual community, as well as to help advance the research goals of the institution.
Please do not hesitate to contact me at [Email Address or Phone Number] if you require further information or have any questions about [Student Name]’s qualifications.
Sincerely,
[Your Name and Title]
Sample #4: Letter of Recommendation for Internship
To Whom It May Concern:
Dear [Internship Program Coordinator Name],
I am writing to recommend [Student Name] for your [Internship Program Name] program. [Student Name] has been my student in the [Course Name] course at [University Name], where they have consistently demonstrated an aptitude for [Area of Interest] and a dedication to learning.
[Student Name] has also completed several projects as an intern at our organization, where they demonstrated a strong work ethic, critical thinking skills, and the ability to work effectively in a team. They undertook several challenging tasks and demonstrated a willingness to learn, actively seeking out feedback and implementing it effectively.
[Student Name] demonstrated exceptional communication and problem-solving skills, quickly establishing a good working relationship with clients and colleagues. They were punctual in meeting deadlines and consistently demonstrated an attention to detail that was crucial in producing high-quality work for our organization.
Based on my personal experiences working with [Student Name], I am confident that they possess the requisite skills, dedication, and work ethic necessary to thrive in your [Internship Program Name] program and make a meaningful and lasting impact on your organization. I strongly recommend them for this opportunity.
Please feel free to contact me at [Email Address or Phone Number] if you require any further information about [Student Name] or their qualifications.
Sincerely,
[Your Name and Title]
Sample #5: Letter of Recommendation for Scholarship
To Whom It May Concern:
Dear Scholarship Committee,
I am writing to recommend [Student Name] for the [Scholarship Name] scholarship. [Student Name] has been my student in the [Course Name] course at [University Name], where they have consistently demonstrated a strong aptitude for [Area of Interest] and a dedication to learning.
Despite facing several personal hardships, [Student Name] is a top-performing student and has consistently maintained an excellent academic record. They are an active participant in several extracurricular activities, including [Club or Organization Name], where they have held leadership positions and made meaningful impacts in the community through their volunteer work.
Moreover, [Student Name] is a highly passionate individual with a strong desire to make a positive difference in the world. They have demonstrated a deep commitment to [Cause or Issue], as evidenced by their involvement in several community service initiatives and their extensive research on the subject.
I strongly believe that [Student Name] is an exceptional candidate for the [Scholarship Name] scholarship and will represent your organization with the utmost professionalism and dedication. They have the skills, drive, and intellectual curiosity necessary to excel in their field of interest and make a significant contribution to society.
Please feel free to contact me at [Email Address or Phone Number] if you require any further information about [Student Name] or their qualifications.
Sincerely,
[Your Name and Title]
Sample #6: Letter of Recommendation for Volunteer Work
To Whom It May Concern:
Dear Volunteer Coordinator,
I am writing to highly recommend [Volunteer Name] for volunteer work. [Volunteer Name] has been an active participant in several volunteer initiatives at our organization, where they have demonstrated a strong work ethic, dedication, and initiative.
[Volunteer Name] has proven to be a reliable and trustworthy teammate, consistently fulfilling their commitments and going above and beyond in their work. They possess strong interpersonal communication skills and always work collaboratively to solve problems or brainstorm new initiatives.
[Volunteer Name]’s bright personality and professionalism have made them a natural leader among their peers. They are an excellent listener and communicator, and always strive to ensure that everyone involved in a project or process feels heard and valued.
I strongly recommend [Volunteer Name] for further volunteer work. They are a dedicated and diligent individual who can be relied upon to contribute meaningfully to any team. I am confident that they would be a valuable asset to any organization in the field of [Field of Volunteer Work].
Please feel free to contact me at [Email Address or Phone Number] if you require any further information about [Volunteer Name] or their qualifications.
Sincerely,
[Your Name and Title]
Sample #7: Letter of Recommendation for Professional Development
To Whom It May Concern:
Dear Professional Development Coordinator,
I am writing to recommend [Professional’s Name] for your [Professional Development Program Name] program. [Professional’s Name] has been a colleague of mine for several years, and I have consistently been impressed by their dedication, work ethic, and expertise in [Area of Expertise].
Throughout [Professional’s’ Name] work history, they have demonstrated a deep commitment to professional growth and development. They consistently identify gaps in their knowledge or experience and take the initiative to fill those gaps through targeted professional development opportunities.
[Professional’s Name] is also highly skilled at developing and nurturing relationships with clients and colleagues, utilizing strong communication and interpersonal skills to build trust and rapport. They have also been successful in mentoring junior colleagues and helping them to develop their skills and competencies.
I am confident that [Professional’s Name] is a perfect fit for your [Professional Development Program Name] program. They have consistently proven that they possess the skills, drive, and intellectual curiosity necessary to excel in their field of interest and would make a meaningful contribution to your program’s intellectual community.
Please feel free to contact me at [Email Address or Phone Number] if you require any further information about [Professional’s Name] or their qualifications.
Sincerely,
[Your Name and Title]
Tips for Effective Email Communication
As we discussed earlier, email communication has become an essential part of our professional and personal lives. However, it is crucial to master the art of emailing to ensure it is effective and productive. Below are some tips to help you improve your email communication:
1. Use Clear and Concise Language
The most effective emails are those that get straight to the point. Be clear about the reason you are sending the email and ensure that your message is concise. Avoid long and winding sentences that may cause confusion or misunderstanding. Use simple language, and if you are using industry-specific jargon, ensure that it is understood by your recipient.
2. Pay Attention to Your Tone and Formatting
When drafting an email, be mindful of your tone, language, and style. Ensure that your email has a professional tone and is well-formatted. Use headings, bullet points, and lists to make your email easy to read and more organized. Avoid the use of emoticons, abbreviated words such as “u,” and avoid using all caps, which is considered shouting in the digital world.
3. Use a Descriptive Subject Line
The subject line of your email can make all the difference between having it read or deleted. Use a descriptive subject line that summarizes your email’s content and grabs the recipient’s attention. Avoid using vague or generic subject lines such as “Hello” or “Important.”
4. Keep Your Email Short and to the Point
The ideal email should be short and to the point. Keep your email between five to seven sentences, if possible. Long emails tend to be overwhelming and are often ignored or left unread. Only include the necessary information, and avoid straying off topic.
5. Use Proper Email Etiquette
Finally, always use proper email etiquette when communicating. Start your email with a greeting and end it with a closing. Be polite and respectful to your recipient, and avoid using inflammatory or derogatory language. When sending emails to multiple parties, use BCC to avoid sharing email addresses without permission.
By following these tips, you can ensure your email communication is effective and productive. Remember, emails are still one of the most reliable tools for communication, and mastering the art of emailing can help you in your professional and personal lives.
FAQs for As Per Our Conversation Earlier Email
What does “as per our conversation earlier” mean?
“As per our conversation earlier” means that the speaker or writer is making a reference to a previous conversation they had with the listener or reader.
Why do people use the phrase “as per our conversation earlier” in emails?
People use the phrase “as per our conversation earlier” in emails to remind the recipient of a previous conversation and to indicate that the current email is related to that conversation.
Can I use “per our conversation earlier” in formal emails?
While “per our conversation earlier” is not informal, it is also not considered very formal. If you are writing a formal email, you might want to use something more formal, such as “As we discussed previously” or “As we spoke about earlier.”
Is “as per our conversation earlier” appropriate for any type of email?
While “as per our conversation earlier” might be appropriate for emails between colleagues or people who have an established relationship, it might not be appropriate for emails to people you have just met or for more formal communication.
What can I say instead of “as per our conversation earlier”?
You can say “as we discussed earlier,” “as previously mentioned,” or “as I mentioned in our previous conversation.”
When is it appropriate to reference a previous conversation in an email?
You should reference a previous conversation in an email when the current email is related to that conversation or when you want to remind the recipient of something you previously discussed.
How do I ensure that the recipient of my email understands the reference to our previous conversation?
You can ensure that the recipient of your email understands the reference to your previous conversation by providing context or by summarizing the previous conversation in your email.
Is there a difference between “per our conversation earlier” and “according to our conversation earlier”?
No, there is no difference between “per our conversation earlier” and “according to our conversation earlier.” Both phrases mean the same thing.
Can I begin an email with “as per our conversation earlier”?
Yes, you can begin an email with “as per our conversation earlier,” but you might want to provide some context about the previous conversation to ensure that the recipient understands the reference.
Do I need to reference a previous conversation in an email?
No, you do not need to reference a previous conversation in an email, but doing so can help provide context and establish a connection with the recipient.
Thanks for Reading!
It was great chatting with you earlier, and I hope the email sample I provided was helpful for your needs. If you have any further questions or need more assistance, don’t hesitate to reach out to me again. And while you’re here, feel free to browse our website for more tips and resources on [related subject]. We value your interest and look forward to seeing you again soon!