10 Approval Email Samples to Boss: Requesting Approval in Writing

Are you struggling to write an effective approval email to your boss? Say no more, because we’ve got you covered with some fantastic examples! Sometimes, getting our written requests approved can be quite the tedious process, especially if we’re not natural-born writers. But worry no more, because we’ve collected some of the best approval email samples that will help you get your message across to your boss and secure that coveted approval.

Our examples are tailored to different scenarios, so no matter what you’re requesting, you’ll find a sample that matches your needs. And the best part? You can easily edit them as needed, making them perfect for your specific purpose. No more sweating over how to get your boss to approve your request-our samples have got your back.

So, if you want to learn how to write an effective approval email without breaking a sweat, check out our samples today. Trust us, your boss will thank you for it.

The Best Structure for Approving Email Sample to Boss

When you’re sending an email to your boss for approval, it’s important to have a structure that is clear, concise, and easy to read. A well-structured email will help ensure that your message is understood and that you receive the approval you need. In this article, we’ll explore the best structure for an approval email sample to your boss, using the writing style of Tim Ferriss.

First and foremost, it’s important to have a clear subject line that explains what the email is about. This could be something like “Request for Approval: Marketing Campaign Budget” or “Approval Needed: New Hire Salary Offer.” Including specific details in the subject line will help your boss understand why the email is important and what they need to do.

Next, start the body of your email with a brief introduction that gives background information about the project or task you’re seeking approval for. Keep this section brief, but make sure to include any relevant details that your boss needs to know. For example, if you’re seeking approval for a new hire, you might include information about the position, the candidate’s qualifications, and the proposed salary.

Once you’ve provided some context, it’s time to get to the point. Clearly state what you’re seeking approval for and why. Don’t beat around the bush – be direct and explain what you need. This might include stating the project budget, outlining a proposed timeline, or explaining why a particular decision needs to be made.

After you’ve made your request, provide any additional details that might be necessary. This could include information about alternative options or potential drawbacks, as well as any additional background information relevant to the request. Make sure to keep this section brief and to the point.

Finally, end your email with a call to action. Be clear about what you want your boss to do and provide any necessary deadlines. For example, you might say something like “Please let me know if you can approve this budget by Friday, as we need to make a decision quickly.” This will help ensure that your boss knows what they need to do and when they need to do it.

In conclusion, a well-structured approval email sample to your boss should have a clear subject line, brief introduction, direct request, necessary details, and a clear call to action. By following this structure and writing in a clear and concise manner, you’ll increase the chances of receiving the approval you need.

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Approval Email Samples to Boss

Approval for a Team Building Event

Greetings Boss,

I hope this email finds you in good health and spirits. I am writing to request approval for a team-building event that I believe will help our team bond more effectively. The event will be held on a weekend, and all team members are invited to attend.

The first part of the event will be a team-building exercise that focuses on improving communication and collaboration skills. The second part of the event will be a fun activity that will help us relax and unwind.

I believe that this event will have a positive impact on our team’s productivity and morale. If approved, I will provide more details about the event, including the location, date, and cost.

Thank you for your consideration.

Best regards,

Approval for Training Program

Dear Boss,

I hope this email finds you doing well. I am writing to request your approval to participate in a training program that will enhance my skills and knowledge in my field.

The program is a two-week course that will cover topics such as leadership, communication, and problem-solving. I believe that by attending this program, I will gain valuable knowledge that I can bring back to our company and apply to my work responsibilities.

Furthermore, the skills and knowledge I will acquire from this training will help me to be more effective and efficient in my role, which, in turn, will benefit both myself and the company.

Thank you for considering my request.

Sincerely,

Approval for Telecommuting

Dear Boss,

I am writing to request your approval to work from home on a regular basis. I believe that telecommuting will help me to be more productive and efficient in my role.

Studies have shown that telecommuting helps employees to be more focused and less stressed, which, in turn, increases their productivity levels. By working from home, I will be able to avoid the daily commute, which can be quite time-consuming and stressful, and instead use this time to focus on my work.

I propose that I work from home two days per week, on Tuesdays and Thursdays. I will make sure to be available on these days via email and phone and will continue to keep you updated on my work progress.

Thank you for considering my request.

Best regards,

Approval for Increased Budget

Dear Boss,

I hope this email finds you doing well. I am sending this email to request your approval to increase our department’s budget for the upcoming project. The current budget for the project is not sufficient to meet our needs, and I believe that increasing the budget will enable us to deliver high-quality work.

The additional funds will be used for acquiring new equipment, hiring additional staff, and purchasing software that will help us to streamline our work process. These resources are essential to completing the project successfully and within the given timeline.

I assure you that the additional funds will be used wisely and will result in a successful project completion. Thank you for considering my request.

Sincerely,

Approval for Office Supplies

Dear Boss,

I hope this email finds you doing well. I am writing to request your approval to purchase new office supplies for the team. Our current supplies are running low, and we are in dire need of a replacement.

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The supplies that we need include printer ink cartridges, copy paper, pens, and markers. These supplies are essential to our daily work operations and enable us to produce high-quality work for the company.

I will ensure that the supplies are purchased at a reasonable cost and will keep a record of the expenses for your records.

Thank you for considering my request.

Best regards,

Approval for Overtime Pay

Dear Boss,

I hope this email finds you doing well. I am writing to request your approval for overtime pay for me and my team. Our current workload has increased, and we are finding it challenging to complete all work within the given timeline.

To ensure that the work is completed on time, we have been working overtime for the past week. Though we understand that overtime pay is an additional expense for the company, we believe that it is an investment in our productivity and quality work output.

We assure you that the additional payment will not be misused, and we will continue to give our best efforts to complete the project successfully.

Thank you for considering our request.

Sincerely,

Approval for Change in Schedule

Dear Boss,

I am sending you this email to request your approval for a change in my schedule. I have been finding it challenging to manage my personal and professional commitments. Therefore, I propose that I shift my work schedule to a different timing.

As per the proposed schedule, I will start my workday two hours earlier, at 8:00 AM and leave the office at 4:00 PM. This will give me enough time to manage my personal commitments while ensuring that I meet my work obligations.

I assure you that the new schedule will not affect my work quality, and I will continue to give my best efforts to the company.

Thank you for considering my request.

Best regards,

Tips for Writing an Approval Email Sample to Your Boss

Before you even start drafting your approval email, it’s crucial to understand what your boss wants to see in it. Your email should present your ideas or proposals clearly and persuasively, demonstrating the potential benefits and proving that your plan is the best course of action. Here are some tips to keep in mind:

  • Identify the key points: Begin with the most important information and highlight the benefits of the project or proposal you are seeking approval for. Incorporate any supporting data or statistics that bolster your argument.
  • Be concise: Keep your email brief and to-the-point. Don’t ramble on and use jargon-heavy language that may confuse your boss.
  • Be respectful and professional: Address your boss cordially and professionally, using appropriate language and tone of voice. Avoid using slang or overly casual language.
  • Provide context: Frame your proposal in context, considering any relevant company policies, procedures, or previous decisions that inform your proposal.
  • Suggest next steps: Offer a plan for how you will move forward once your proposal is approved. Outline any necessary resources, timelines, and milestones required to reach the desired outcome.

Once you have written your approval email, take a few minutes to review it before you send it. Check for any grammatical errors and ensure that your tone is consistent, professional, and persuasive. By following these tips, you can increase your chances of getting the approval you need from your boss.

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Approval Email Sample FAQs


What should I include in an approval email to my boss?

It is essential to provide a clear and concise summary of the request, including the purpose, deadlines, and budget details. Don’t forget to mention the benefits and potential outcomes of the proposal.

How can I make sure my approval email sounds professional?

Avoid using slang, casual language, or emojis. Stick to a formal writing style and use proper grammar and punctuation. Address your boss appropriately and sign off respectfully.

Should I add attachments to my approval email?

Only include attachments if they are relevant to the proposal and support your request. Avoid sending large files that could slow down your boss’s inbox.

How soon should I send a follow-up email after my request has been approved?

It depends on the deadline and urgency of the request. If the decision-making process took longer than expected, it might be appropriate to send a polite follow-up email after a few days to confirm the approval status.

What should I do if my boss rejects my request?

Don’t take it personally and avoid blaming or criticizing your boss. Ask for feedback to understand why the request was rejected and if there is any room for improvement. Consider revising the proposal or proposing alternative solutions.

Can I ask for approval via email or should I schedule a meeting?

It depends on the complexity and importance of the request. If it requires a detailed discussion, it might be better to schedule a meeting or call to ensure clarity and avoid misunderstandings.

Is it appropriate to ask for approval on a weekend or outside regular business hours?

Try to send your approval email during regular business hours and avoid disturbing your boss’s private time unless it’s an emergency or time-sensitive request.

How can I show my appreciation if my request is approved?

Express gratitude and thank your boss for their time and consideration in the approval email. Let them know the positive impact this decision will have on your responsibilities and the company.

What should I do if I don’t receive a response to my approval email?

If you don’t hear back from your boss after a reasonable amount of time, you may follow up with a polite reminder. Avoid being pushy or aggressive and show respect for their busy schedule.

What should I do if my request requires approval from multiple managers?

Make sure to address all the decision-makers in your approval email and provide clear instructions on how to proceed. Try to avoid conflicting requests or opinions and focus on finding common ground.

That’s a wrap!

And there you have it, folks! A sample approval email to a boss that’s concise, clear, and concise. By following this template, you’ll be able to communicate effectively with your boss without any confusion or misunderstandings.

I hope you found this article helpful, and if you did, be sure to check back again for more useful tips and templates! In the meantime, thanks for reading, and have a great day!

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