Are you tired of sending out job applications and never hearing back from the hiring manager? It can be frustrating and disheartening to put in all that effort only to receive silence in return. But fear not, aspiring job seekers, for there is hope yet.
One strategy that can increase your chances of receiving a response is sending a well-crafted application received email. This simple act not only confirms that your application was received but also leaves a positive impression on the hiring manager.
Don’t know where to start? No worries. We’ve got you covered. Below, we’ve included an application received email sample that you can use as a starting point. Feel free to edit and customize as needed to suit your own voice and style.
With this small gesture, you can demonstrate your professionalism and stand out from the sea of applicants. So what are you waiting for? Give it a shot and see how it can improve your job search results.
The Best Structure for Application Received Email Sample
As someone who has received numerous application emails, I know how frustrating it can be to receive an email that is poorly structured and lacks important information. A well-structured application received email sample can make a huge difference in how the applicant perceives your company and how effectively you can manage their application.
Firstly, it’s important to include a clear and concise subject line that accurately reflects the content of the email. For example, “Application Received for Marketing Manager Position – John Doe”. This ensures that the recipient knows exactly what the email is about and can easily find it in their inbox later.
Next, start with a friendly greeting that addresses the applicant by name. This shows that you value the applicant and the time they’ve taken to apply. You can also include a brief introduction of yourself and your role within the company to add a personal touch.
After that, it’s crucial to confirm to the candidate that you’ve received their application. You can do this by thanking them for applying and confirming that their application has been received. This helps to put the applicant’s mind at ease and shows that you’re on top of things.
Once you’ve confirmed their application, you can move onto the next step which is providing information about what happens next. It’s vital to inform the applicant of what they can expect from the hiring process and when they can expect to hear back from you. This can include information such as when you’ll start reviewing applications, when you plan to schedule interviews and how long the entire process is likely to take.
Finally, close the email with a friendly sign-off and contact information in case the applicant has any questions or concerns. This helps to create a positive impression of your company and leaves the door open for future communication.
In conclusion, a well-structured application received email sample can make all the difference in the hiring process. By including a clear subject line, friendly greeting, confirmation that the applicant’s application has been received, information about what happens next and a friendly sign-off, you can create a positive impression of your company and ensure that the applicant feels valued and informed.
7 Sample Application Received Email Samples
Confirming the Receipt of Your Application
Hello [Applicant name],
We are glad to inform you that we have received your application for the [Position] role at [Company Name]. Your application has been successfully submitted, and we are grateful for your interest in the job opening.
We appreciate your taking the time to submit a thorough and well-crafted application, highlighting your skills and qualifications. We will carefully evaluate all the applications received and shortlist the most suitable candidates.
Thank you again for your interest in our organization and the position. We will keep you informed of the status of your application and any further steps in the selection process.
Best regards,
[Your Name]
Regretting to Inform You That Your Application Was Unsuccessful
Dear [Applicant name],
We regret to inform you that we cannot offer you the [Position] role at [Company Name] you recently applied for. Unfortunately, we had to choose another candidate who better met the requirements for the role.
We appreciate the time and effort you dedicated to your application and thank you for considering our organization as your potential employer. We acknowledge your qualifications and qualifications as a candidate but regret that we could not accommodate a position appropriate for your background.
Your interest in the organization and our mission are shown in your applications, and we encourage you to apply for other openings that align with your professional interests and competencies. We maintain an active pool of applicants for the future, and your submission will remain on file for six months.
Wishing you all the best,
[Your Name]
Request for More Information to Consider Your Application
Hi [Applicant name],
Thank you for your recent application for the [Position] role at [Company Name]. We appreciate your interest in the position, and thank you for submitting the necessary documents to apply for the job.
We would like to request further documents and information to assist our review of your application further. Could you please provide us with a copy of your driver’s license, recent transcripts, and detailed job history?
We appreciate your prompt attention and dedication to the additional documents. We will continue to review your application and will reach out to you as additional steps occur.
Best regards,
[Your Name]
Acknowledging the Receipt of Your Application and Outlining the Process
Dear [Applicant name],
This email confirms that we have received your recent application for the [Position] role at [Company Name]. We are excited that you are considering joining the team and are impressed by your skills and qualifications.
We realize that the application process may be extended and challenging. We strive to maintain a simple and efficient application process while engaging the candidates as much as possible. We will contact you again soon to discuss the next stage of the application process.
Thank you again for your interest and the effort you put into your application. Please let us know if you have any questions or concerns in the meantime.
Sincerely,
[Your Name]
Confirming Your Appointment for an Interview
Dear [Applicant name],
Congratulations! We are pleased to invite you to interview for the [Position] role at [Company Name]. After carefully reviewing your application, we think you could be an excellent fit for the role.
The interview will allow us to learn more about your qualifications and experience, as well as provide you with details about the position and our organization. The [Interviewer’s name] will conduct the interview on [Date] at [Time], via [method of interview]. Please let us know if this interview structure is suitable for you.
If you require any special arrangements, such as additional services, digital services, or other requirements, please contact us to inform us. We will do our best to accommodate your needs.
We look forward to meeting you in person and getting to know you better.
Warm regards,
[Your Name]
Request for Your Availability for an Interview
Hi [Applicant name],
We want to interview you for the [Position] role at [Company Name] to learn more about your experience, qualifications, and personality. We [appreciate your submission and the efforts made through the application process that showcases your potential and growth.] Or [We think you qualify well for the role.].
We need to schedule your interview time, so could you let us know your availability within the next two weeks? Send us some timing that would be feasible for you, and we will do our best to accommodate your preferences. We value your time, and we will try our hardest to schedule it at a date and time that suits you.
Thank you for your interest in our organization and the position. We look forward to hearing back from you and meeting with you.
Sincerely,
[Your Name]
Requesting Additional Information for Your Application Review
Dear [Applicant name],
We recently received your application for the [Position] role at [Company Name], and we appreciate your interest in the position.
Following our initial review, we feel that it would be beneficial to gain a better understanding of your skills, past projects, and experience. Would you mind extending on your key competencies, explaining how they would match the job requirements and deliverables for this role?
Please provide an up-to-date resume and a cover letter that highlights your strengths and areas where you have had significant success in the previous similar roles, including managing teams, clients, budgets and delivering on projects. Additionally, if you have any previous survey results or references from your clients or supervisors, please include them as well.
Thank you for your time. We are looking forward to learning more about your experience and how it aligns with our needs. Please do not hesitate to contact us if you have any questions or concerns.
Regards,
[Your Name]
Tips for Responding to an Application Received Email
When you receive an application received email, whether it’s for a job, scholarship, or any other opportunity, it’s important to respond in a professional and timely manner. Here are some tips to help you do just that:
- Read the email carefully: Before you respond, make sure you understand the contents of the email. Take note of any instructions or deadlines mentioned and ensure that you follow them to the letter.
- Make a good first impression: Your response to the application received email is your first opportunity to make a good impression. Be courteous, professional, and concise in your reply. Use a formal greeting and address the sender by their name (if provided).
- Express gratitude: It’s always a good idea to thank the sender for acknowledging your application. A simple “thank you for letting me know that my application has been received” can go a long way in showing your appreciation.
- Clarify any questions: If the email includes any questions or requests for additional information, make sure you answer them fully and clearly. Don’t leave any room for confusion or misunderstandings.
- Provide updates if necessary: If there are any changes to your application or your circumstances that may affect your eligibility, it’s important to inform the sender as soon as possible. This shows that you are proactive and committed to the opportunity.
- End on a positive note: Close your email with a positive message that expresses your enthusiasm for the opportunity and your commitment to the process. Include your contact information and let the sender know that you are looking forward to hearing back from them.
By following these tips, you can ensure that your response to an application received email is professional, courteous, and effective.
FAQs about Application Received Email Sample
What does an application received email mean?
An application received email is an automated message that is sent to a job applicant to inform them that their application has successfully been received by the employer. It lets the applicant know that their resume and cover letter have been submitted and the employer will review it soon.
What should be included in the application received email?
The application received email should contain information such as the job title you applied for, the date and time you applied, and an estimated time for a response or next steps in the hiring process. Additionally, it may include any further instructions or requirements, such as taking a test, completing a form, or scheduling an interview.
What is the purpose of the application received email?
The main purpose of the application received email is to acknowledge receipt of the applicant’s job application and to provide them with confirmation that it has been submitted successfully. It also sends a positive message to the applicant that their application is being considered, while keeping them informed of the hiring process and next steps.
When should I receive an application received email?
Most companies send an application received email as soon as they receive your application. However, if you do not receive this email within a few days of submitting your application, you can follow up with the employer to confirm whether your application was received or there is an issue.
Can I reply to an application received email?
Generally, an application received email is an automated message and replies to it do not go to any specific person. However, it may contain contact information or an email address where you can follow up with the employer if you have any questions or need further information.
What should I do after receiving an application received email?
After receiving an application received email, make sure to review the email thoroughly and check for any next steps required by the employer. It is important to be patient and wait for the employer’s response or follow-up instructions.
What happens if I do not receive an application received email?
If you do not receive an application received email, you should follow up with the employer to confirm if they have received your application. It is important to do this as soon as possible to avoid missing any important deadlines or opportunities.
Is the application received email the same as a job offer?
No, an application received email is not a job offer. It is simply a notification that your application has been received and is being reviewed by the employer. A job offer is a formal and written confirmation that you have been selected for the job and outlines the terms and conditions of employment.
What should I do if I receive a rejection after getting an application received email?
If you receive a rejection email after getting an application received email, it is important to be professional and follow up with the employer to understand the reason for the rejection. You can also use this feedback to improve your future job applications and the hiring process.
What should the tone of an application received email be?
The tone of an application received email should be professional and positive. It is an opportunity for the employer to thank the applicant for applying and assure them that their application will be reviewed soon. It should also provide them with the necessary information and next steps.
Wrapping it Up!
Well, that’s all for now! We hope you found this sample application received email helpful and informative. Don’t forget to thank the sender for their submission and ensure them that their application is being reviewed carefully. Also, if you want to stay updated on more informative and entertaining content like this, don’t forget to visit us again later! We always strive to bring the best of everything to our readers. So, stay tuned and happy reading!